The following table explains the types of data we collect and the legal basis, under data protection legislation, on which this data is processed.
|Purpose||Data (key elements)||Basis|
|Inquiring about our organization and its work||Name, email, phone, message||Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way you would expect.|
|Subscribing to email updates/newsletters about our work.||Name, email||Consent - you have given your active consent|
|Making a donation||Name, email, address, payment information||Legitimate interests - this information is necessary for us to fulfill your intention of donating money (and or artifacts), and your expectation of receiving a confirmation message.|
|Signing up as a member||Name, spouse, address, phone, email, payment information||Contract - by paying your membership fees you have entered into a contractual relationship with us as set out in our membership terms and conditions.|
|Signing up to participate in an event||Name, address, phone, email, payment information||Legitimate interests - this information is necessary for us to fulfill your intention of paying for and/or participating in an event, and your expectation of receiving a confirmation message.|
|Website functionality||Website activity collected through cookies||Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process.|
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
We will only pass your data to third parties in the following circumstances:
We take the principles of data minimization and removal seriously and ha internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
You have a range of rights over your data, which include the following:
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Please note tat relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible, we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible. Clicking "unsubscribe" from any of our e-mailings, is immediate and restricts any further emailing to the address furnished.
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g., remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.
Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.
We are in compliance with the requirements of COPPA (Children's Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.
This policy was last modified on July 13th, 2018
or you can email us via the Contact Tab at the top right side of this page.